How to participate?

Baltic Sea Archipelagos Symposium | 27–28 April 2026 | Turku, Finland

Online event platform – in use during the symposium

The symposium will use the online, browser-based event platform provided by the Oxford Abstracts system. The platform functions similarly to a mobile app and will be used throughout the symposium.  

The event platform is easy to use and mobile-friendly. For the best user experience, we recommend using the latest version of a web browser, for example Chrome (recommended), Firefox, Safari or Edge.  

Link to the platform

Participants who have registered for the symposium will receive a login link to the event platform on 20 April. We recommend that you familiarize yourself with the platform and its functions in advance to get the most out of it!  

On the event platform you will find

  • Full programme with abstracts 
  • Chat channels for communicating with other participants 
  • Virtual “name badges” of participants
  • Poster gallery (ePosters) 
  • General information, maps 

You will also receive real-time notifications via the platform, e.g. about possible programme changes. 

Platform navigation guide

Oral presentation guidelines

To help everything run seamlessly on the day, please review carefully the guidelines: 

Presentation format and file requirements
  • File Type: PowerPoint (.PPT or .PPTX). PDF will only be accepted if PowerPoint is not possible.
  • Aspect ratio: 16:9 (widescreen).
  • Fonts: Use standard system fonts. Minimum font size: 24 pt
  • Videos: Must be embedded within the presentation. Additionally, upload video files separately in MP4 format as a backup. 

File naming standard:

  • Format: [last name]_[first name].
    Example: Smith_John.pptx

Copyright: Ensure that all media used are copyright compliant. 

Submitting your presentation in advance
  • Deadline: Upload your presentation in advance, the very latest by noon the day before your session. 
  • Upload link: Link will be sent to you in an info email on 13 April.  

Important: Personal laptops cannot be used. All presentations will be run from the auditorium computer to avoid technical problems. 

On the day of your presentation

Arrival time: Please arrive at the auditorium at least 20 minutes before the start of your session.
On arrival, meet the chair and check the technical set-up.
Technical support: Technicians will be available throughout the programme. 

Timing and format of presentations
  • Oral presentation time: 15 + 2 minutes for questions 

Guidelines for poster presenters

  • Posters will be presented onsite at the symposium venue.  
  • The poster size is A0 in portrait orientation. 
  • All posters can be on display during the duration of the symposium (from Monday morning – Tuesday afternoon). 
  • Poster presenters are requested to be by their posters to answer questions during the breaks. 
  • Pins will be provided at the poster area. Poster boards will be numbered and poster numbers will be available on the online programme by the end of March. 
  • All posters must be dismounted by the presenter at latest by 13.30 on Tuesday, 28 April. Please note that the poster presenters are responsible of dismounting their posters. No poster will be retained nor sent to their owner after the symposium. 
  • All poster presenters may also upload their poster to the online Poster Gallery as a PDF file. Access link to Oxford abstracts to upload the poster file will be sent to you 2 weeks before the symposium. Uploading your poster to poster gallery is optional but recommended.